Rules and Terms
1. ORGANIZATION OF THE CHALLENGE
The Urban Innovation Hackathon is organized by Urban Innovation, a project presented by Berlin-Brandenburg Energy Network e.V., registered in Berlin Charlottenburg under VR 30257 B. The hackathon is further supported and managed by Applied Data Incubator, an official program of Startup Colors UG, a company registered in Charlottenburg/Berlin under HRB 193567 (hereinafter referred to as the “ADI”). The Challenge shall take place from 19 June to 23 June, 2023 (hereinafter referred to as the “Challenge”).
In this document:
“Prizes”: refers to the prizes awarded to the Winners at the end of the Challenge.
“Overview”: refers to the specifications determined by the Organiser, which may include the deadlines, the prizes, the guidelines and themes to be complied with by all contributors.
“Challenge”: refers to the challenge that is the subject of the Rules, as organized by the Organizer.
“Intellectual Property Rights” means all the following ownership legal rights, worldwide, whether registrable or unregistrable, and whether registered or unregistered, with respect to any designs, trade secrets, copyrights, works of authorship, neighbouring rights, mask works, know-how, software and all the industrial rights, such as trademarks, industrial designs or patents.
“Projects”: refers to the team and to all submissions, original ideas, documents or other materials (such as presentations, videos, code, websites, etc.) uploaded to the website by Innovators in response and as a solution to this Challenge.
“Backers”: refers to the jury responsible for selecting the winning projects.
“Innovator”: refers to any person registered in accordance with the "Rules" who takes part in the Challenge.
“Registration”: refers to the registration of an Innovator in accordance with the "Rules".
“Rules”: refers to these terms, which apply to the Challenge.
“Team”: refers to the team of innovators (2 to 5 per team), created on the platform in order to take part in the Challenge.
“Winner” or “Winners”: refers to the members of the Projects that reach the final stage of the Challenge and are ranked by the Backers as winning teams.
3. PURPOSE OF THE RULES
3.2. The Innovator should be aware and agree to the fact that the proposed Challenge calls on his/her wisdom, skill, and cleverness during extremely difficult trials. The Challenge shall not depend, even partially, on chance and luck under any circumstances, and can therefore not be considered as, or resemble a lottery.
4. CONDITIONS FOR ENTERING THE CHALLENGE
4.1. Participation in this Challenge is free.
4.2. The Innovator must read these Rules, and fully accept their terms in their entirety without reservation before its Registration and participation in the Challenge.
4.3. Participation to the Challenge is under the conditions of: being any person of legal age.
4.4. The Innovator guarantees that he/she will abide by the rules mentioned above. The delivery of the Prize will be conditional upon the capacity of the Innovator to meet the conditions stated.
4.5. There is only one entry per person in the Challenge.
4.6. Innovators must form teams of 2 to 5 members.
4.7. To be eligible for the pitch, your team has to attend the Pitch Coaching or has to schedule a 1:1 session with our Pitch Coach, Maren Lesche.
4.8. Any Innovator and/or Team who doesn’t abide by the terms of the Rules during his/her Registration and at any time during the Challenge will be automatically and without previous notification, disqualified from the Challenge and shall not be awarded any Prize. In the case where a Prize would have been given to an Innovator and/or Team who doesn’t or didn’t comply with the Rules at the time of his/her Registration or during the Challenge, the Organizer has the discretionary right to demand the return of the Prize received.
5. REGISTRATION AND ACCESS TO THE CHALLENGE
5.1. For his/her Registration to the Challenge, each Innovator must open a user account on taikai.network and must indicate the following:
- A valid username
- A valid email address
To complete his/her Registration in the Challenge, the Innovator must opt-in on the box indicating that he/she accepts the Challenge Regulations.
A confirmation email containing a confirming link is sent to the Innovator’s listed email address. Once his/her account is confirmed, the Innovator can freely participate and complete their profile.
5.2. Any Registration containing wrong, dubious, or incomplete information shall not be taken into account and disqualifies the Innovator and/or the Innovator’s Team from the Challenge.
5.3. By registering, the Innovator accepts being contacted through email by the Organizer, for the duration of his/her participation in the Challenge.
6. DURATION OF THE CHALLENGE
6.1. The Challenge shall take place from 19 to 23 June, 2023.
- The Challenge will be revealed and registration will begin on 16 May, 2023.
- Registration for participation will close on 20 June, 2023 at 10:00 AM (CEST).
- Hacking and project submission will take place from 19 to 23 June, 2023.
- Results / Pitch Decks / Github Repositories will be uploaded on 23 June, 2023.
- Winners will be announced on 23 June, 2023 after 16:00 CEST.
6.2. Every date clearly defined in these Rules and the Challenge is in the Berlin time zone (CEST), and refers to the year 2023.
6.3. Where necessary, due to operational requirements, the Organizer reserves the right to alter the duration of the Challenge by a reasonable amount of time, which will be conveyed to Innovators.
7. PRINCIPLE OF THE CHALLENGE
7.1. The deliverable must absolutely respond to the Challenge definition and rules described in this document. The deliverable must be written in English; no other language will be accepted. The Organizer will not accept nor review any other documents submitted by the Innovators.
8.1. The Project Deliverables must respond to one of the Challenge definition and rules described in the tab “Rules” on the Challenge page.
8.2. Between 19 to 23 June, 2023, the Innovators will have to publish on the TAIKAI platform their Project Description, comprised of:
- Description that includes a brief explanation of what the extension does and what makes it unique.
- Screenshots or pictures
- Source Code link / Technology Stack used (if applicable)
- Target Profile (Age,Gender, Demography, etc.)
8.3. Besides Project Description, participants should attach to the Project:
- Slide Presentation about the solution and/or
- Screenshots, Image, Diagrams and Videos
8.4. Attachments, video, and resources with more than 15MB can't be accepted.
8.5. In the case of difficulty or failure to read the deliverable, Innovators from these Projects will be notified and are responsible for re-submitting before the step’s end date. If the deadline is passed, the Project at hand will be disqualified from the Challenge.
8.6. Innovators guarantee that the content of the Project consists only of their Team’s contributions and none others. If there are suspicions that contributions are from a third party, all Innovators from that Team may be disqualified.
9. SELECTION PROCESS
9.1. The Project Selection takes place on 23 June, 2023.
9.2. Selection uses the following set of criteria:
- Problem-Solution-Fit based on the chosen challenge (desirability)
- Level of Innovation: How sophisticated and well-made is the technical implementation? To what extent has the application been completed within the weekend?
- Feasibility of Idea: How realistic is the implementation of the idea? Can the solution be brought into life by further research projects or by founding a company?
- Impact and Business Approach How can the idea be monitored / realised as an impact business (viability)
- Team Set-up / Diversity
- Presentation / Pitch: Are you able to tell your story?
Factors relating to a person's appearance, religious or trade union, political opinions or sexual orientation are under no circumstances considered for selection. Selection by way of chance or luck will not result in any way, whether that be directly or indirectly.
9.2. A qualified set of Backers to choose the best projects will be composed by the Organizer will be announced before 19 June, 2023.
10. IMAGE COPYRIGHT
The use of photos or images must be free from copyright. In any case, the Organizer will not be held responsible for the use of Intellectual Property for which third parties have rights.
11.1. Prizes referred to in this section are given to Innovators if the following rules are met: The delivery of Projects is in line with the quality standards of the different Jurys; Innovators accept and abide by section 12 on Intellectual Property for each Winner; Innovators accept and abide by the rules regarding the disclosure of information regarding Winners on section 13. No Prize can be delivered to the Winners if they do not meet these three conditions, as well as entirely comply with these Rules.
11.2. The deliverance of a Prize at the end of the Challenge is subject to, and is performed only when subjected to:
- The full abidance to the Rules determined for the Challenge;
- The presentation of documents from each Winner justifying that he/she respects the conditions stated on section 3.
11.3. Only Project Teams on the taikai.network website will be eligible for Winners and receive Prizes.
11.4. Every Innovator acknowledges that the Prize cannot be exchanged for money.
11.5. In case the Prize is not applicable, the Organizer has the right to substitute the Prize for one of a similar value.
11.6. Every Innovator recognizes and accepts that the Organizer will not be held responsible, in any scenario, for the malfunction of the Prize or for any harmful consequences caused to the Winner or a third party because of the Prize. The Organizer will not provide any partner warranty service or assistance.
11.7. Every Innovator recognizes and accepts that the Organizer’s responsibility with regards to the Reward is its deliverance to Winners only. All extra costs related to Prizes will, unless otherwise stipulated in the Rules, be charged to the Winners. Neither coverage nor refund will be owed as such.
11.8. Winners will be informed by the Organizer about their Prize via email, at the latest, 10 days after the end of the challenge, to their accounts communicated upon Registration on the taikai.network. The Innovator commits to respect and follow the directions indicated in this email. However, in the event where a Winner does not take possession of the Prize, for reasons unaffected by the Organizer, if there is a 1-month delay since the reception of the email, the Organizer has the right to expire the Prize from the Winner.
11.9. Winners of the 3 Projects will be awarded with the following prizes, according to their ranking:
- Prize 1: Access to the Drivery's GPU farm for a month combined with 1:1 coaching and a special software access
- Prize 2: Access to the Drivery's GPU farm for a month combined with credits for One Co-Working and a special 1:1 coaching worth 1.500€
- Prize 3: A VR headset combined with credits for One Co-Working worth 1.000€
*Please note that upon request, our prizes can be combined differently in the given value-range, allowing you to create a unique and tailored reward package.
12. INTELLECTUAL PROPERTY
12.1. Definition "Intellectual property rights" refers to any Invention, any copyright or other rights over a brand or model and, more generally, any element that may be protected by international laws or conventions on intellectual property.
12.2. Any Project involving several Innovators constitutes collaborative work.
12.3. As such, the Organizer is free to reproduce the Projects, to distribute them, to inform the public about them and to modify them. If the Projects are modified, altered or adapted, the Organizer may distribute the resulting derived work only in accordance with the terms agreed on these Rules.
12.4. Each Innovator guarantees that he/she is the co-owner and co-holder of the Intellectual Property Rights regarding all or part of the deliverables submitted as part of the Challenge for the Project of which he/she is a member, and that he/she has obtained all rights and permissions regarding all pre-existing elements and any elements for which he/she does not hold the rights if these elements are to be included in the deliverables of all voting phases. Each member of a Participating Team guarantees that his/her application is original and unprecedented, that it does not infringe upon the copyright of any third party, and that all the elements of which it is formed, as well as all pieces of information communicated in the application presentation document, are accurate, reliable and complete. It is compulsory for Innovators to indicate the source of any pre-existing elements (music, text, images, etc.) that are included in the deliverables.
Each Innovator ensures a good use of the deliverables provided by the Organizer, and as such ensures:
- that the deliverables submitted by the Team of which he/she is a member is original
- that it does not infringe on or imitate any copyright, patent, brand or any other intellectual property belonging to a third party,
- that it does not constitute an act of unfair competition or parasitical competition of any kind.
- that all the elements of which it is formed, as well as all pieces of information communicated in the deliverables, are accurate, reliable and complete.
Each Innovator indemnifies the Organizer and any present and future subsidiaries against any disturbance, action, claim, opposition, demand or eviction attempt from any third party.
12.5. During and after the end of the Challenge, the Innovators have the right to use and register the Intellectual Property resulting from the Projects created (e.g. code, algorithms, etc.) for their own personal and commercial use, as long as it may continue to be displayed as a project on the TAIKAI platform.
13.1. Every Innovator authorizes the Organizer, in the case where he/she would be appointed Winner of the Challenge to use his/her last name, his/her first name, his/her city and region of residence, the name of his/her University/Startup or former University and his/her photograph, name in any promotional demonstration (except with the purchase of advertising space), including on the websites of Urban Innovation, Applied Data Incubator and Startup Colors and Challenge sponsors and any site or affiliated support, without that this use can legally give rise to any remuneration for 2 years maximum after the end of the Challenge.
14.1. The responsibility of the Organizer cannot be engaged in case of breakdown or dysfunction of the used telecommunications network, whatever the cause is, which would have the effect of damaging or preventing the identification or the access of the Innovator on taikai.network or any other useful web site for the participation in the Challenge.
14.2. The participation in the Challenge implies knowledge and acceptance of the characteristics, limitations and risks of the internet network and the technologies which are linked to it, particularly in consideration of the performances, in response time, in the security of the software and the computer hardware towards diverse potential attacks such as viruses, logic bomb or Trojan horses and in the loss or diversion of data. Therefore, the Organizer cannot be held responsible for the damages caused to the Innovator because of these accepted characteristics, limitations and risks.
14.3. The Organizer cannot, in any case, be held responsible for any damage caused by the defect or the delay of delivery of the Projects, in particular for the refusal to consider late submissions, or for any damage caused by the impossibility to connect to the relevant websites or to upload/download correctly any delivery, the defect or the delivery time of any email sent during the Challenge, or for any damage caused by any hurdle preventing the Innovator attending or participating in the whole or part of the Challenge.
14.4. The Organizer cannot be held responsible in case of total or partial modification, suspension, interruption, adjournment or cancellation of the whole or part of the Challenge for reasons beyond their control. In such a case, the Organizer will inform the Innovators as soon as possible via the taikai.network or by any means it sees fit.
14.5. The Organizer cannot be held responsible for the consequences of a disqualification of an Innovator, and/or a Team, due to a violation of the Rules, and/or in case of rejection of a Project due to noncompliance with the Rules.
14.6. The Organizer shall not be liable for any trouble, action, claim, objection, claim related to the use of the Projects of the Organizer not foreseen by the Rules or in connection with the negotiation, execution or performance of contracts that the Organizer would sign with the Innovators.
14.7. In any case, the Organizer will not be held responsible for the delivery of the Prizes nor in case of impossibility for a Winner to benefit from his/her Prize for circumstances beyond Organizer’s control. The responsibility of the Organizer cannot be engaged in case of loss and/or deterioration of the Prize by post or any third similar service provider and more generally if the Winner does not receive his/her Prize. The responsibility of the Organizer cannot be engaged in case of incidents or of damages of all kinds, which could arise because of the enjoyment of the awarded Prize and/or because of its use.
15. CONFIDENTIAL INFORMATION
15.1. “Confidential Information” is defined in this present Rules, is all the material or immaterial information of whatever nature, in particular administrative, commercial, scientific, technical, financial, fiscal, which was, is or will be communicated by the Organizer to the Innovator, directly or indirectly, and in a non-exhaustive way, orally, in writing, by delivery of paper or electronic documents. Information that is not confidential is:
- The currently accessible information or becoming accessible to the public without breach of the Rules from the Innovator,
- The information legally held by the Innovator before their disclosure by the Organizer,
- The information not resulting either directly or indirectly from the use of all or part of the Confidential Information,
- The information validly obtained close to a third party authorized to transfer or to reveal the information mentioned above.
15.2. For the duration of the Challenge and during a period of five (5) years after the end of the Challenge stated on section 6, the Innovator, under penalty of civil and / or criminal liability, commits to:
- Not using the Confidential Information for any other purposes than the participation in the Challenge in the conditions of the Regulations;
- Taking any necessary, useful and reasonable precaution to protect the Confidential Information;
- Not Revealing the Confidential Information to whomever, by any means whatsoever, except to the other members of his/her Team;
15.3. At the end of the Challenge, because of the emergence of their term indicated to Point 6 or of their cancellation, the Innovator will immediately have to put back to the Organizer all the Confidential Information, whatever their support is, obtained during the Challenge, under penalty of civil and / or criminal liability. The Innovator forbids himself from keeping copy in any form whatsoever, except with an on purpose, preliminary and written agreement by the Organizer.
16.1. The participation in the Challenge and the awarding of the Prize requires the acceptance purely and simply and the full respect for the Rules in all its terms. The Organizer reserves the right to disqualify, immediately and without compensation, every Innovator and/or Project not satisfying in full with the Rules.
18.2. The Organizer reserves the right to modify at any time the terms of the Rules, and during the Challenge without the requirement of notification to the Innovator, concerning the application and the validity of these modifications. The Innovator is invited to consult regularly the Rules. The Innovator gives up expressly any complaint or contesting linked to any modification brought to the Rules by the Organizer.
17. CANCELLATION AND SUSPENSION OF THE CHALLENGE
17.1. The Organizer reserves the right to cancel, shorten, suspend the Challenge without prior notice:
- In cases of greater force;
- If it appears that fraud has occurred in any form whatsoever;
17.2. The Organizer cannot be held responsible for cancellation or suspension of the Challenge according to the present Point and no allowance nor compensation will be due to the Innovator.
18.1. The Registration and participation in the Challenge are not, in any way, for effect to create a link of subordination between the Organizer and the Innovator.
19.1. Any claim of the Innovator must be sent in writing during the last 30 days after the ending date of the Challenge.
19.2. Claims linked to the functioning of the website taikai.network must be formulated in writing at the following address: Travessa Jose Maria Alves 138 Hab05, 4400-483 Vila Nova de Gaia.
19.3. Claims linked to the progress of the Challenge and to the sending of the Prize must be formulated in writing at the following address:
Berlin-Brandenburg Energy Network e.V.
c/o eclareon GmbH
10117 Berlin, Germany
19.4. At the risk of being rejected, any claim has to contain: Full contact details of the Innovator (name, first name, address, zip code, city, taikai login and e-mail); The identification of the concerned Challenge; The clear and elaborate presentation of the motives for the claim.
20. PRELIMINARY RECONCILIATION
20.1. In case of persistent dispute after the Innovator has made a complaint in accordance with Point 19, the Organizer and Innovators agree to submit their dispute to an amicable settlement before any court proceedings.
20.2. The party eager to initiate conciliation must inform the other party through a registered letter with acknowledgement of receipt in which it will make him know his intentions and it will specify the cause.
20.3. If no agreement is reached between the parties within 30 days of the registered letter reception, parties regain their freedom of action.
21. APPLICABLE LAW
The Regulations and the Challenge are under German law. You accept that any litigation related to the Challenge will be submitted exclusively to the Court of Berlin.